Back in the 1970s, at the very dawn of a new electronic age, a relatively obscure British-American library professor and researcher named Frederick Wilfrid Lancaster coined the term “Paperless Society” and predicted that computers and related devices would someday soon eliminate the need for most paper.

Certainly many of the predictions on the coming of the digital age have proven prophetic.  Indeed, what with all the desktops, laptops, notepads and smart phones all connected electronically to the internet and then to each other, and the glow of all that artificial light illuminating people’s faces as they stare at the ubiquitous devices, you’d think that the age of paper has passed.

Guess again, because the paperless pundits got it dead wrong. Statistics show that the average office worker in the U.S. uses as much as 10,000 sheets of paper per year, that each year the world produces 300 million tons of paper, and that US annual consumption is 4 million tons of copy paper, 2 billion books, 350 million magazines, 25 billion newspapers, and 90 billion pieces of commercial junk mail.

We at All Copy Products are very interested in paper consumption and use in that a core of our business is in such paper-using office machinery as printers, copiers, fax machines and multifunction devices (MFPs). One of our key principles, however, is conservation, especially as it relates to the key business resource of conserving the bottom line. For instance, according to studies the cost of using of paper in the office can be as much as 13 to 31 times the cost of the paper itself, so clearly that is an area ripe for business conservation.

That’s why we developed our own Managed Print Services (MPS) to help our clients better manage their costs of using hardcopy devices.

MPS goes back a long way as a cost-saving and cost-accounting service offered by such stakeholders as business consulting firms, the manufacturers of office equipment (OEMs), and such certified resellers of office equipment as All Copy Products.

We believe we are the logical Managed Print Services partner for businesses, especially small and medium-sized businesses, because we can handle the full range of needs, from providing the hardcopy devices themselves, managing the various warranties and service contracts on those devices, and maintaining the inventory of paper and printing products needed along the way.

MPS is a very detailed management process that monitors all aspects of the hardcopy devices – printers, copiers, multifunction devices and fax machines – beginning with making sure the devices on hand, or those proposed, meet the business needs of the client. For instance, if a MFP is selected for its versatility but the lion’s share of its load is as a printer, we want to make sure that as a printer it performs the printing operations required at a cost that makes sense.

Next in line for MPS is making sure the network connections that ties these devices to all of the users has the latest, the most economical and most efficient software to allow for seamless operation. And then you want to manage all of the printing: track who is printing what, for what client, on what job, directed to what budget line item. Many businesses discover that once they track the use of hardcopy devices for a period of time through MPS, areas that lead directly to significant cost savings to the bottom line come immediately to light.

MPS also monitors the use of printing inks and toners, keeping detailed records that track costs closely and anticipate replacement needs before there is a productivity breakdown. MPS further manages device malfunctions and repairs, as well as regular maintenance, that keeps the fleet of office equipment devices operating as smoothly as possible with the least amount of productivity losses.

All Copy Products begins its MPS offerings with a full Fleet Management Program (FMP), which is a detailed cost and use analysis on a business’ fleet of office hardcopy devices that provides understanding of the document output environment, asset identification, cost identification, application assessment and office layout. We also provide, under MPS, consolidated billing on hardcopy devices and supplies that may have involved multiple vendors, delivering supplies, preventative maintenance and on-site service in a cost-saving, simplified manner.

With our FM Audit, our MPS team track printer usage automatically and in the background without any additional cost. These robust data reporting features utilize an array of statistical data from your office and it can be consolidated for reporting quarterly or annually.

The experience from top to bottom in American business is that printing and paper costs are often a hidden, and staggering, hit on the bottom line, and that the use of Managed Print Services reduces these costs across the board and delivers valuable information to help business manage their operations better.

For complete information of MPS available through All Copy Products, call 800-332-2352. All Copy Products delivers the full suite of copiers and printers, and specializes in Managed Print Services, Document Management, Production and Wide Format printing equipment, Supplies, IT and Scanning services. The firm, based in Denver, operates in seven locations, including Denver, Boulder, Colorado Springs and Fort Collins in Colorado,  as well as locations in Tempe, Ariz. and Cheyenne, Wyo.

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