Many businesses would be shocked to know exactly how much they spend on printing each year. If you think too much of your annual budget is being sunk into printing expenses, it’s a good idea to have a professional conduct an audit to assess your print spend to gain a better understanding. A Managed Print Services (MPS) provider can perform this task for you.
To spend wisely on printing, an organization needs to understand its actual document output needs, rather than rely on decisions based on a lack of knowledge or by simple guesswork. A print assessment considers all of a company’s print assets and seeks to uncover any hidden costs or wasteful printing habits. This includes an in-depth examination of productivity, distribution, workflows, and output. Items carefully looked that include:
Once complete, your print assessment will help decision-makers identify opportunities for improvement within your print environment.
How to conduct a print assessment
The print assessment process looks at everything from physical equipment in the business to ordering supplies to IT security. To effectively conduct an assessment to see where improvement can be made, an auditor will perform the following steps.
Once all of the devices in your print fleet are itemized and accounted for, a new print strategy can be developed. MPS can streamline all of your print, copy, and fax needs and bundle it into one solution from one vendor. The final steps are execution and management. Taking your organizational needs into consideration and identifying a solution, your MPS partner can help bring the effective management of your print spend to fruition.
Many companies don’t realize their print costs can equate up to three percent of their total revenue. While it may not sound a lot, if you break it down, this amount could be substantial. Every company should initiate a print assessment to see where there is room for improvement. By identifying unnecessary costs and employing cost-efficient solutions, businesses can take these savings and invest them into core competencies or put them towards other business expenses. An MPS provider will take care of the following tasks:
MPS can bring down an organization's overall print spend and eliminate the hassles associated with its management. The biggest offenders are typically productivity, inefficiency, and security.
Want to reduce your overhead costs while increasing your organization’s productivity and overall bottom line? Contact the Managed Print specialists at All Copy Products today to get started with your MPS assessment!We’ll conduct your assessment and help you to develop a strategy that positively impacts your organization.