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April 13, 2020

Items to Consider When Budgeting for Office Equipment in 2020

copier in full office

We are officially in the final stretch of Q4 and the holiday season and new year are in sight. As the year winds down, your company is finalizing the company budget for 2020, which will determine your spending patterns and financial undertakings to support your company’s initiatives in the year to come. One thing that you should ensure is being considered is the current state of your office equipment devices and whether it is time to upgrade. Office equipment is something few businesses can do without, so that is sure to be an expense you have to account for next year. To help you create a realistic office equipment budget that is easy to adhere to, here are some things to consider when putting yours together.

How Much Is The Cost-Per-Click (CPC) on Your Current Office Equipment Agreement?

Putting your budget together is a great opportunity to review how much you’re paying for each page printed in your office under your existing office equipment lease. Is that cost proving to be a burden? If so, while compiling your budget, take the time to shop around with other office technology providers to see if you can’t find one that offers a more budget-friendly cost-per-click rate. 

How Much Downtime Are You Experiencing Due to Old, Unreliable Equipment?

Are your workflows frequently interrupted because your older office equipment has a maintenance issue and needs servicing? Time is money, and having your staff stand around and wait while business processes are put on hold due to an unreliable printer adds up. When putting together your office equipment budget, why not include capital to replace your existing problem device with a newer, more reliable model? You’ll eliminate headaches and missed deadlines due to machine downtime while improving efficiency and productivity. 

Are There New Features You Would Like to Take Advantage of But Your Current Equipment Does Not Have?

Does your current device lack cutting-edge features that would make life for your staff much easier? Newer office equipment comes complete with the latest, greatest technology, enabling you to streamline your workflows, improve document security, and operate in a more eco-friendly manner. Whether it is software applications, intuitive touchscreens, mobile printing, better energy efficiency, advanced finishing options, or enhanced security features, a new device will offer you access to smart and innovative features to help you keep up with the competition. 

Use these considerations when preparing your 2020 office equipment budget to help determine whether upgrading from your existing device would benefit your business, and factoring that into your budget. If you are looking to upgrade your equipment, contact the office technology experts at All Copy Products. We will provide you with the perfect solution to meet your workflow needs without blowing your budget.

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