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April 20, 2023
Managed Print Services

The Top 10 Powerful Benefits of Managed Print Services

hand pulling paper documents for mps

In the past few years, Managed Print Services (MPS) has become increasingly popular among companies, both large and small. These businesses are attracted to MPS because these solutions allow them to streamline their workflows and cut operational costs. In this blog post, we provide more information about its implementation and many benefits, to help enlighten you to this invaluable business solution.

What Is MPS?

Print providers offer Managed Print Services to outsource the management of your company's printing devices like desktop printers, fax machines, multinfunction copiers, and scanners. These programs involve the optimization of printing devices to help companies increase efficiency, save money, and reduce paper waste.If you're not sure whether you should implement MPS in your organization, here are some of the advantages.

1. Decreased Print Volumes

Most companies don't have a process in place to keep track of print activities. With an MPS solution, your print provider will be able to offer you detailed data about your print practices. Based on this data, you will be able to make changes to lower costs, reduce wasted supplies, and increase efficiency.

2. Streamlined Printer Fleet

Another advantage of an MPS solution is that it will allow your company to streamline its printer fleet. Chances are, your company has unnecessary printing devices. Managed Print Services will tell you the total cost of ownership (TCO) of each printing device. Based on the TCO, you will know which devices can be eliminated.

3. Improved Security

Nowadays, Managed Print Services come with activity tracking and user authentication standard. However, Managed Print Services will allow your company to enjoy even more security features. For example, many solutions make the encryption of device data possible. You will also be able to change permissions to ensure your employees can only access documents they are permitted to access.

4. Save Time

Managed print services can help you save valuable time by streamlining your printing processes and outsourcing print-related tasks to a team of experts. This frees up your employees to focus on more important tasks, such as growing your business and serving your customers.

For example, a managed print service provider can monitor your printers remotely, proactively detecting and addressing issues before they become major problems. They can also automate routine tasks such as ordering supplies, freeing up your IT team to focus on more complex projects.

5. Increase Flexibility

Managed print services offer greater flexibility than traditional print management solutions. You can choose from a range of service levels and options to fit your specific needs and budget.

You can opt for a fully-managed service where your provider handles everything from installation and maintenance to supply management and reporting. Or, you can choose a more basic service that focuses on monitoring and support, allowing you to handle some of the tasks in-house.

6. Improve Productivity

Managed print services can help improve productivity by reducing downtime and improving workflow. By proactively monitoring and maintaining your printers, your provider can minimize the risk of equipment failure and ensure that your printers are always up and running.

In addition, managed print services can help optimize your printing processes to reduce waste and improve efficiency. For example, your provider may recommend consolidating your printers or implementing duplex printing to reduce paper usage.

7. Control Your Costs

One of the primary benefits of managed print services is cost control. By outsourcing your print-related tasks to a provider, you can gain better visibility into your printing costs and reduce waste.

Your provider can help you identify inefficiencies in your printing processes and implement cost-saving measures such as printing rules and quotas. They can also help you consolidate your printers and optimize your supply management to reduce costs.

8. Free Up Cash Flow

Managed print services can also help improve your cash flow by providing predictable, monthly billing. Instead of dealing with unpredictable and often expensive printing costs, you can budget for a fixed monthly fee that covers all of your printing needs.

In addition, by outsourcing your printing tasks to a provider, you can avoid the upfront costs of equipment purchases and maintenance. This can free up capital for other important business needs.

9. Increase Device Uptime

Managed print services can help increase device uptime by providing proactive maintenance and support. By monitoring your printers remotely, your provider can identify and address issues before they become major problems, reducing downtime and increasing productivity.

In addition, managed print services can help you stay up to date with the latest technology by providing access to the latest printers and software. This can help you stay competitive and improve your business performance over time.

10. More Environmentally Friendly

If your company is committed to operating in an environmentally friendly manner, an MPS solution will help reduce your organization's carbon footprint. You can use MPS to reduce your use of paper, toner, and other supplies. Consolidating devices with the help of an MPS solution will also help reduce electrical consumption.Many companies are adopting MPS to take advantage of benefits like environmental friendliness, security, and efficiency. If you are not satisfied with the management of printing services, an MPS implementation will completely change how your company approaches printing. Contact us today to learn more!

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