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Document Management

Document management solutions enable anyone in your business to have instant access to any document at any time. Regardless of the type of documents you work with, establishing a digital document storage system is sure to increase efficiency, reduce waste, save time, and make your business more organized.
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Document Management Overview

In the digital age, most of us work on the cloud and manage daily operations through enterprise mobile apps. However, even today physical documents play a key role in our day to day business activities.

If your company is consumed by paper, you are probably expending a significant amount of resources to manage the inefficiencies associated with paper-based legacy systems.

Now more than ever, organizations need to deploy an efficient Document Management System (DMS) to complement lean business processes.

What Is Document Management?

Document management or DMS helps organizations leverage technology to capture, manage, store, and track digitized paper-based information. By using a document scanner, proprietary software, or enterprise applications, companies can convert paper into electronic documents. This enables immediate access, seamless workflows, and better business decisions.

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How Long Does It Take You to Find a Document?

If you find yourself spending minutes or even hours looking for relevant information, you are wasting valuable resources that can lead to missed opportunities.

As the old saying goes, “Time is Money.”

So if you are spending hours to possibly never find what you are looking for, then it is time to embrace the digital revolution.

Going paperless equals increased efficiency that leads to significant cost savings. With industry-leading technologies like Square 9, Intellinetics, and Laserfiche, your business will be well placed to be more agile and productive to meet the demands of the digital age.

Problems With Lost Documents?

A content management system is essential as we are generating more information than ever before. By combining and storing both digital and paper-based data in one place, you can boost collaboration and productivity across departments.

Digitizing documents comes with the unique advantage of high availability as you can access, edit, and manage documents from anywhere in the world.

It also equips you with the tools you need to efficiently manage workflows, streamline internal operations, and reduce human error. As a bonus, DMS also makes collaborations a seamless experience.

As all the data will be stored securely on the cloud, you will also be able to engage in data and analytics to make better business decisions, improve internal processes, identify new opportunities, and scale.

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Our Software Solutions:

Enterprise Content Management (ECM)

Enterprise Content Management or ECM takes document management to the next level by organizing unstructured content to enhance internal processes.

ECM not only organizes your digital assets but also automates document-driven processes to ensure that the right people have access to the right information at the right time.

This approach will make your company highly responsive and adaptable to the ever-changing business environment while maintaining compliance.

Capture & Workflow

Archaic solutions like microfiche no longer serve the demands of the digital workplace. When organizations embrace cutting-edge tools like intelligent scanning, they can realize dramatic improvements by capturing and routing digital documents into existing workflows or secure storage.

Through automated scanning, we can ensure faster access to business-critical content, enhanced security, and improved collaboration. We will also help eliminate silos and bottlenecks that bar productivity so your employees can focus on what is important.

Desktop & Document Editing

Our smart desktop and document editing solutions will help you boost productivity by leveraging tools for PDF document conversion, PDF editing, Optical Character Recognition (OCR), and organization of documents, cost-effectively.

This is because of our established partnerships with Advanced Desktop Binder, Nuance PDF Pro Office, and Sharp Desk Mobile will guarantee cutting-edge technology with reduced licensing costs.

Output Management

If you want to optimize your output management processes, you can take advantage of proven tools like Objectif Lune Planet Press, Nuance Equitrac, Papercut MF, Process Matters, and Web Form.

These industry-leading solutions will help your organization manage processes related to business document generation and distribution, efficiently, cost-effectively, and consistently.

When you streamline paperless workflows and automate processes by intelligently routing documents, your business will save time, benefit from lower print costs, and reduce waste.

Document Security

Whether you are working with paper-based documents or digital assets, security is paramount to business continuity and regulatory compliance.

In an era were data breaches and ransomware attacks are almost a daily occurrence, businesses are tasked with not only protecting their corporate intellectual property but also keeping their names out of the headlines.

Unfortunately, it is no longer sufficient to just install antivirus software and forget about it. Protecting sensitive data demands a comprehensive security plan that is managed in real-time.

This process starts by conducting a security audit. After our initial assessment, we will help resolve potential vulnerabilities, assign employee access rights, develop a long-term protection standard, and more. We will also monitor your network around the clock to identify anomalies that could lead to a potential breach.

Document security demands more than firewalls, antivirus software, and state-of-the-art data centers. You also have to secure networked printers, copiers, BYOD devices, and several other technologies. It also means legacy equipment, including hard drives, are properly disposed of at the end of its equipment life cycle.

Faxing

ACP provides faxing solutions to transform traditional fax processes into digital workflows. When you partner with us, your company will benefit from our established partnerships with GoldFax/Egoldfax and Open Text Right Fax. This approach will help your business improve security, optimize regulatory-compliance protocols, reduce waste, and enhance green initiatives.