Believe it or not, the copy room is often the nerve center for many organizations. It’s the unsung hero of team morale and productivity. Yes, every C-suite would like to think it’s all about them. And every human resources department wants to believe they are the central source of company morale. Even upper management sometimes gets it wrong and thinks it’s all about the breakroom. The truth is (good mid-level managers and the boots on the ground know this to be true), the nerve center really is the copy room.
Your copy room is where the team congregates when they pick up their printing project and wait for their copy projects to finish. It’s the great hall of machines that can make or break a meeting with the simple printing of a meeting agenda or a project proposal. And, depending on the quality of the printer, the copy room where efficiency, productivity, and morale can either break down or be lifted.
It’s no wonder finding the right device or set of machines is crucial to business success. However, many companies overlook just how vital their technology really is. Let’s take a look at how to identify your specific printer and copier needs, so you match them to the best custom solution for your office.
Let’s do a quick audit to figure out what you need to know before choosing the best office copier and most reliable printer. When you’re trying to figure out which printer is the best, it all begins with a hard look at your everyday needs and goals.
It all starts here - at your office. Take a tour. Look at the actual space. Talk to your team. Ask them questions about what works, what doesn’t, and their wish lists. When trying to decide what you need, it’s better to enter the shopping process with an understanding of what you have and what your future goals have in store for you.
Once your audit is complete, it’s time to look at other considerations when shopping for your office's best copier.
While the needs of your team and future projects are crucial, the bottom line is also a no-brainer. Asking what you can afford is a starting place, but it’s also worth examining a few other considerations.
It’s almost like there’s no such thing as too secure - measures we would have considered over-the-top just a few years ago or practically outdated today. Shopping for the right security can ensure your employees, clients, partners, and entire organization stay as safe as possible. Being a networked digital machine, multifunctional printers are not immune to breaches unless you plan, budget, and invest in security.
Make a point of understanding the security features available and why they are important to your unique office set-up. For example, some have codes that ensure each individual is responsible for their printing and copying projects. There are biometrics, PINs, card readers, and even settings to ensure a project isn’t saved once the printing, copying, or faxing is completed.
There’s a reason the most popular copier brands are considered the best, and it’s not just good marketing. Top-rated brands become industry-leading, trusted brands because they perform well over time. They are tested by their customers and still come out on top, year after year.
Understanding the copy room is the unsung hero, and the heart of many teams can lead to a great decision when buying a new multifunction printer. They can be a substantial investment, so do an audit and understand exactly what you, your office, and the team really need.
Give some attention to crucial details when you do go shopping for the best office copier. Think about whether to lease or buy, efficiency, maintenance, and ease of use. Remember to prioritize security.Find the most popular office copier brands by carefully examining what they offer, not just what the machine does. Are they popular because they have the testimonials and ratings? Are they top-rated, award-winning, and willing to provide warranties and guarantees on their products?
You need to get the best possible copy and print solution for your unique business. Working with a trusted partner to help you find the most reliable printer can be invaluable. Instead of reinventing the wheel, let the long-time professionals at All Copy Products help you find a custom solution for your needs and budget. Get in touch today!